Policies & Framework

Policies & Framework

1) Research Incentives

a) For publications, patents, books, book chapters, reviewer ship and sponsored projects

The Research Advisory Committee has recommended the following yardstick for the assessment of research and publications by the faculty for awarding incentive.


Assessment Parameter

Weightage Points

Percentage of incentive for externally funded projects

3% of grant amount spent on asset creation on completion of the project (closure certificate is to be attached)

Sharing of the above between PI and CI (s)



Publications in the name of Institute during the year

Original Research Papers/Review Papers/ Letter to Editor

I Author


II Author (Rs.)

Others(shared) (Rs.)

Paper with IF/SJR>5.5




Paper with IF/SJR 4.51 to 5.5




Paper with IF/SJR 3.51 to 4.5




Paper with IF/SJR 2.51 to 3.5




Paper with IF/SJR 1.51 to 2.5




Paper with IF/SJR 0.51 to 1.5




Paper with IF/SJR <0.5




Scopus Indexed Conference papers





Author/ Contribution to Books/ publication in popular Print media



Author of academic text book with publisher of repute (publisher list attached) - shared if more than one author


Author of academic text book with any other publisher - shared if more than one author


Editor of Conference Proceedings /Special Issue/ Book based on papers with publisher of repute – (Publisher list attached) - shared if there is more than one author


Editor of Proceedings / Special Issue with any other publisher - shared if there is more than one author


Contribution to chapter(s) in academic text book with publisher of repute - shared if there is more than one author


Contribution to chapter(s) in an academic text book with any other publisher - shared if there is more than one author


Chapter in Proceedings published as book chapter/special Issue with reputed publisher - shared if there is more than one author.


Chapter in Proceedings / Special Issue (with any other publisher)



Review of Papers



Review of papers in Journals (ABDC, Elsevier, spingerSpinger, Taylor & Francis, Wiley, Emerald, IoP)-Review of conference papers not considered

300/paper reviewed


  1. Only full-time confirmed faculty on regular service are eligible for claims.
  2. Papers should have NMAMIT Affiliation.
  3. Only original publications coming under the categories of Review Article, Original paper short / brief communications, case reports, Letters to the Editor, correspondence are considered for evaluation.
  4. Evaluation and award of incentive points to articles is based on data collection outsourced to ‘C’ Intelligence, Chennai.
  5. Fee charged by the Journal shall be reimbursed for articles accepted for publication in Scopus / WoS Indexed journals, the print / publication (50%)
  6. Conference presentations, poster presentations, editorials in journals, publications in souvenirs, abstracts, hand – outs, sessions chair / participating or being resource person at symposia, workshops, guest lectures etc. are not eligible for any incentive points.
  7. Faculty members must attach latest Scopus preview list along with application.

b) Encouragement for faculty pursuing Ph.D

Faculty members of all the departments shall be given an allowance of Rs.2000 per month on completing their Ph.D course work. The allowance shall be withdrawn on conferment of Ph.D or after six years from the date of pre-registration/registration, whichever is earlier.

c) Promotion to Associate Professor on submission of Ph.D thesis

Faculty members of any department will be promoted as Associate Professor on submission of Ph.D thesis provided they satisfy their requirements as and when formulated

2) Requirement of publications

Every faculty member must publish atleast one research paper every year. For Shared publication, proportionate share is taken into consideration.

3) Funds for attending conference

a) Faculty members with paper to be presented will be permitted to attend a conference

b) Any faculty member desirous of presenting a paper in India will be given 50% of registration fee and travel and accommodation, however they are allowed to attend maximum of two conferences in a year. However, in exceptional cases, for top quality conferences the faculty may be paid full amount

c) Faculty desirous of attending a conference outside India is advised to apply for travel funding from external agencies. In case the agency supports part of the sojourn the institute provides rest of the amount. However, they are allowed to attend conferences outside India once in three years. In exceptional cases, for merited papers accepted for presentation in reputed conferences, funding may be provided in its entirety. In such cases, decision will be arrived at by the research advisory committee.

4) Research Funding

a) All the faculty are advised to apply for funding from external agencies.

However, in deserving cases, some funding shall be provided from the research budget. The merit of the proposal for funding will be decided by the Research Advisory Committee and weaker departments will be given priority

b) Every requisition for research funding from the Management beyond funding available under research budget will have to be scrutinized and approved by the Research Advisory Committee before securing final approval of the Management

c) Every year small funding will be set aside as seed money to be given young researchers to initiate research. The allotment will be carried out by the Research Advisory Committee.

5) Research Internship for fast learners

Every year staff members who are pursuing PhD and research in general, take under their wings undergraduate students for research internship during summer vacation. The students are required to prepare research paper and may present them in conferences. In deserving cases, small funding may be provided for the purpose.

6) Full–Time Ph.D Programme

Every year full-time scholars will be selected to pursue Ph.D in the college under VTU, based on selection. Following policy is adopted:

  1. Selected candidates will be paid a stipend of Rs.18000 per month for three years. In exceptional cases based on the recommendation of the Guide, duration shall be extended by one year.
  2. The candidate shall work as faculty for at least three years from the date of conferment of Ph.D He shall give an undertaking to that effect.
  3. If the candidates withdraw from the course before the completion, he/she has to reimburse all the stipend paid to him/her.

7) Deputation of faculty to Full–Time Ph.D

  1. Wherever there is a requirement, from those departments, faculty shall be sent for full-time Ph.D
  2. Full salary is paid during the first three years, and shall be extended by a year in exceptional cases
  3. Such faculty members will sign an undertaking to serve the Institution for a period of five years

8) Financial support for Patents

Any faculty desirous of applying for Indian patent shall be given complete financial support. However, the license will be held jointly in the name of the inventor and the Institution.

9) Sabbatical for Faculty

Faculty members can avail the facility of paid leave for a maximum period of one year for pursuing Ph.D or for completing Ph.D course work. This facility shall apply only once during Ph.D work. The HoDs shall recommend such applications on the basis of appropriate work load redistribution.

Dr. Sudesh Bekal
Dean (R&D)


Intellectual Property (IP) refers to creation from the mind of any person (inventor) such as inventions, innovations, literary work, artistic works, designs, symbols, names, logos, images. IP plays an important role in providing a competitive edge to any organisation. The tangible assets like inventions, designs, software, brand name and other creative and innovative ideas are more valuable than physical assets. It is necessary to protect these creations in order to enable organisations to earn recognition or financial benefits. In this scenario, Governments of various countries protect the innovative ideas of the inventors through Intellectual Property Rights (IPR). Recently, IPR has become a central issue in the developed and developing countries. The faculty, research scholars, scientists, students and other personnel of NMAM Institute of Technology are actively engaged in various research and development activities of diversified nature. Many of these research and development leads to different forms of IP, which are likely to be commercially exploited unless protected by IPR. In this scenario, NMAM Institute of Technology encourages, facilitates, promotes and safeguards scientific investigations and research of NMAMIT Personnel. NMAMIT IP Policy aims to lay down the process for promotion and support to innovators of NMAMIT for converting their innovative works into IP. NMAMIT IP policy also aims to set forth guidelines for ownership of IP developed at NMAMIT by personnel who are directly or indirectly associated with NMAMIT, either in-house or outsource, sponsored unless specially covered by a policy to the contrary. The office of the Dean (R&D) will address specific cases by using this NMAMIT IP policy document as guidelines. The IP policy of NMAMIT is expected to fulfil the commitment of NMAMIT in order to promote academic freedom and provide a beneficial environment for research and development.

Introduction to IPR

Intellectual Property Rights (IPR) denotes the specific legal rights of the inventors to hold and exercise Patents, Trademarks, Copyrights, Industrial Designs, etc. IPR aims to exclude third parties from exploiting the protected subject matter for a certain period of time (normally 20 years), without explicit authorisation from the right holders. IPR owners can use or disclose their creations without fear of loss of control over their usage during the course of dissemination of their creation/invention. IP confers of exclusive rights in relation to the particular form in which ideas/information are expressed/manifested in the following manner:

  • New and useful scientific and technical advancements in the form of innovations, inventions, products and processes, computer hardware and software, materials, biological varieties, etc. which are patentable. Industrial and architectural designs, models, drawings, creative, artistic and literary works, teaching resource materials, generated records of research including thesis, dissertations, etc. which are copyrightable.
  • Trademarks, service mark, logos, etc.

Role of the office of Dean (R&D)

  • The office of Dean (R&D) has established informal contact with couple of patent attorneys for prior art search, patent application drafting, facilitating patent filing and examination.
  • The office could also coordinate with Nitte University for screening of patent applications, drafting and applying for patents.
  • The office will also help NMAMIT personnel to arrange for trademark registration and securing copy rights related to original work of literary (books, lab manuals, etc), artistic (painting, sculptures, photographs, etc), dramatic, musical work, cinematographic films, sound recording, software programme, etc.
  • The office will regularly conduct awareness programs to educate the importance of IPR for faculty, students, research scholars, R&D institutions, SMEs, large establishments, etc.

Objectives of NMAMIT IP Policy

The objectives of this NMAMIT IP policy are:

  • To foster, stimulate and encourage creative activities in the widest sense in all the areas in which academic, consultancy and research programmes are offered by NMAMIT.
  • To protect the legitimate interest of faculty / scholars / students of NMAMIT and to avoid as far as possible conflict of opposing interests.
  • To lay down a transparent administration system for the ownership and control of intellectual properties and sharing of the revenues generated and owned by NMAMIT.

Ownership of IP

NMAMIT shall be the owner, with the creators specially stated as inventors for all the intellectual property inventions, software designs and specimens created by the creators who include faculty members, research scholars, students and those who make use of the resources of NMAMIT.

The Inventions created by NMAMIT personnel, without using NMAMIT resources and created outside their assigned/normal duties/areas of research /teaching shall be owned by the creators and the revenue generated out of such creations shall be shared in the ratio of 60:40 between the creator and NMAMIT respectively. If an IP has emerged as a result of an Institutional/Industrial consultancy, sponsored to NMAMIT the concerned industry and NMAMIT shall own the IP. This however will not apply to those IP that are covered under specific MoU’s where the action shall be carried out as per the provisions of the MoU’s. If the IP is a result of funds sponsored by an outside agency, then the IP will be shared between NMAMIT and the sponsoring agency on case by case basis, as per MoU/Agreement/Undertaking between NMAMIT and the outside agency. A computer software may be patented, copyrighted, trademarked depending upon the IP content. A copyright software may be distributed for research and teaching purposes by its creator after obtaining appropriate undertaking to the effect that it will not be used for commercial purpose nor will it be transferred to any other party without explicit permission of NMAMIT.

Evaluation of IP and Patent Filing Process

The office of Dean (R&D) will coordinate the activities associated with patenting with the help of external patent attorney. Initial evaluation of patentability of the IP will be carried out by the external agency for a fee which will have to be initially borne by the inventor. However, if IP found to be acceptable for patent/trademark/copyright then NMAMIT will reimburse the prior art search expenses and also cover the entire patenting expenses.

For the year 2018-19 maximum of 3 patent applications will be processed on this basis on first come first served criterion.

Publication Based on IP

For patentable IP, it is essential that the patent protection is filed before the publication or disclosure of it in any other form of public domain.

Maintenance of Patents

For the inventions developed at the NMAMIT with the NMAMIT personnel and the inventors who wish to protect the invention, it is mandatory that the creator has to disclose the creative work by using an Invention Disclosure Form (IDF) available with Dean(R&D). The inventors shall assign the rights of the disclosed invention to NMAMIT. All IP related information that is disclosed to NMAMIT is confidential. Confidentiality shall be maintained till the dates stipulated in the contract between the concerned parties. Once the IPR is ensured, (published in the Journal of Indian Patent Office) the inventor/creator is encouraged to publish the work in the interest of general public.

Patent Fee

NMAMIT shall bear all the expenses of patent filing, provided the IP is found to be patentable by the external agency whose fee for the purpose shall be borne by inventor. NMAMIT will pay the patent fees for the first seven years in all cases when patent is taken by NMAMIT. If it is a joint patent with sponsoring agency, then the patenting cost will be equally shared. If the other agency does not show interest in such process, NMAMIT can either continue the patent by paying the fees for its full term or withdraw application for the patent protection, at its discretion.

Revenue Sharing

The revenue sharing arrangements are as detailed below: 60 % (sixty percent) of the total revenue (lump sum payment, royalty or any other form) accruing from the commercial exploitation of IP owned by NMAMIT shall be credited to creators. 40% of the revenue shall be credited to NMAMIT.


Ownership of the copyrights:

NMAMIT shall be the owner of all copyright works including software and all connected teaching materials designed and developed by employees of NMAMIT.

Further, NMAMIT shall also be the owner of copyrights of works produced, including software and all teaching materials developed by persons not directly associated with NMAMIT, provided NMAMIT has made its contribution in the form of any of the resources. The ownership of copyright by NMAMIT will in no way deprive the claims of the creator/author to publish his/her contribution in a scholarly and intellectual way and they have authority to improve, publish and propagate their works.

For Further Details Contact -

Dean (R&D)
NMAM Institute of Technology, Nitte
Udupi, Karnataka-574110
Phone: 08258281265
Email_Id: sudeshbekal@nitte.edu.in